The first step in the “Enrollment Process” is sending us an INITIAL INQUIRY that lets us know that you are interested in the program and provides us with your contact information and the name of at least one “qualified work” (a play, libretto, lyric and/or musical composition that has been produced, published, and/or recorded by a third party) that you are considering for inclusion in a bequest to the DG or to one of its related non-profit companies. This step does not bind you or encumber your work in any way.
Your initial inquiry will be processed and you will then be called by a DG©M administrator who will address all of your questions about our services while learning more about you and your work, and any other works you may be considering for a bequest, as well. This personal connection is essential to the DG©M’s process.
After the introduction, if you want to proceed to enrollment, the administrator will send you an ENROLLMENT APPLICATION, which will allow us to gather more detailed information about each work you wish to register, so that we can assess whether each work is qualified for enrollment and can be managed effectively by the DG©M. If you have questions about filling out the application, you can call us for guidance at (917) 565-8464.
After the initial inquiry, introduction and enrollment application, an administrator will then submit an “intake report” to the DG©M Board, containing all the pertinent information about you and your work. The DG©M Board will make an assessment to make sure that no information came up during the process that would disqualify your work from enrollment in the program.
Assuming your work has been accepted for enrollment, you will be notified to begin the “Onboarding Process.” The onboarding process will require you to submit an ONBOARDING FORM for each work enrolled in the program. These forms provide us with the necessary documentation that will allow us to accept and manage each of your works.
Here is a CHECKLIST of the materials we will require to complete the Onboarding process.
You may want to have your attorney, agent or other representative help you gather the necessary information needed to register each property. If you have any questions about the process, you’ll be able to contact our staff for assistance.
The onboarding materials to be submitted include your “Last Will & Testament” and its subsequent codicils (if any), for review by our attorneys, or, if you have not prepared such documents yet, then your selection of the appropriate LANGUAGE offered by the DG©M for use by your own attorney to adapt to your circumstances, so that it will provide for the proper transfer of copyright to the DG, or to one of its related non-profits, and for management of the work by the DG©M.
[NOTE: Please remember that THE DG©M IS NOT YOUR ATTORNEY and is not offering you legal advice. We are simply offering business advice about the process for enrolling your work in our program. You can refer to our ATTORNEY RESOURCES to help you find Trusts & Estates attorneys licensed in your jurisdiction.]
Upon completion of the onboarding process and submission of a fully executed will that includes the provisions required by the DGCM, you’ll be notified that your work has been successfully enrolled in the program and you can then, if you choose, join the ranks of our PARTICIPANTS.
Even after the inquiry, intake, property registration and onboarding process, you may ultimately decide to leave your work to some other party. So, after enrollment is completed, your work will be under the DG©M’s active management ONLY when the copyrights are finally and properly transferred under your will to the Guild, or to one of its related non-profits. Upon the successful transfer of ownership, a “DG Estate Membership” will be established in your name, with the new copyright owner designated as your estate representative for the purposes of managing the enrolled work. The work will then become an active part of our CATALOGUE of managed works to be listed on our website with all the necessary licensing information.
As to our specific management activities, while they will always vary from work to work, the DG©M will generally engage in the following sorts of activities:
If a work is published:
Evaluate all grants of rights in the work (including grants to publishers/music publishers/performances rights societies/agents/producers), and exercise termination rights where needed;
Work with agents/publishers to seek and evaluate offers and opportunities;
Act as authorial proxy in exercising all authorial approvals;
Include and promote the work in all our marketing materials, including our online catalogue;
Track all revenues due the copyright owner and make all required 3rd party payments; and
Conduct such audits as may be necessary, from time to time.
If a work is unpublished and unrepresented:
In addition to the above activities (as may be applicable), the DG©M will also
Exercise unexploited rights in the work, to the extent possible;
Register with performing rights societies (e.g., ASCAP, BMI,SESAC), as needed; and
Seek other publishers, music publishers, and licensing agents to represent the work.
By engaging in this process and enrolling your work in the DG©M program, you will continue on as a DG member after your passing, and the Guild will then be able to protect your authorial legacy, with the Guild Council exercising all of your authorial approvals, and the revenues generated by your work going to serve the interests of dramatists thereafter.
So, thank you for considering the DG©M. Estate planning and copyright management by playwrights, for playwrights.